Bid Admin Assistant - Reading

We are seeking a motivated, organised Bid Admin Assistant to join our client - a reputable company operating in the electronic security industry - to support with the tendering process and contribute to their continued success. 

This role works closely with the Bid Manager and the wider team to ensure that all tender submissions are professionally compiled and submitted on time. The ideal candidate will be detail-oriented, highly organised, and eager to develop their skills in bid coordination within a fast-paced and dynamic environment. Whilst industry specific experience would be beneficial, applications from related industries (tech/construction/etc.) will also be considered.

Key Responsibilities

• Sort and compile received tender documentation into relevant client folders, ensuring accurate filing.
• Print and organise tender drawings, as well as compile take-offs of proposed equipment for quotations.
• Assist in preparing technical submittals for proposed equipment.
• Support in compiling Pre-Qualification Questionnaires (PQQs) for bid submissions.
• Request supplier quotations and assist in incorporating them into tender documents.
• Assist the bid team in preparing for and attending tender presentations.
• Attend pre-tender site meetings to support bid planning and survey requirements.
• Provide general administrative support as required by the Senior Management Team.

You will have:

• Strong organisational and administrative skills with keen attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Prior experience in an administrative, bid coordination, or construction-related role.
• A proactive and adaptable approach to supporting the bid process.

What’s on Offer?

• Join a well-respected company in the engineering and construction sector.
• Work on exciting projects that contribute to major developments.
• Be part of a supportive and professional team with opportunities for career growth.
• Gain valuable experience in bid coordination and project planning.

Does this sound like the role for you? Please apply, or get in touch with Rachel via rachel@zitko.co.uk or 07536 392110

Job ID:

• 51806

Remuneration:

• Up to £40k basic salary
• 20 days holiday + Bank holidays + plus additional Christmas shut down